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Agenda and minutes

Venue: The Londesborough Room, Alexandra Palace Way, Wood Green, London N22. View directions

Contact: Felicity Foley, Principal Committee Co-ordinator 

Items
No. Item

63.

FILMING AT MEETINGS

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Minutes:

Noted.

64.

APOLOGIES FOR ABSENCE

Minutes:

Apologies for absence were received from Councillor Charles Wright.

 

Apologies for lateness were received from Councillor Anne Stennett.

65.

URGENT BUSINESS

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at items 11 & 20 below)

Minutes:

None.

66.

DECLARATIONS OF INTERESTS

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

Minutes:

None.

67.

QUESTIONS, DEPUTATIONS OR PETITIONS

To consider any questions, deputations or petitions received In accordance with Part 4, Section B29 of the Council's Constitution.

Minutes:

None.

68.

MINUTES pdf icon PDF 158 KB

i.          To approve the unrestricted minutes of the Alexandra Palace and Park Board meeting held on 19 December 2016.

ii.         To note the informal notes of the inquorate Alexandra Palace and Park Board meeting held on 6 December 2016.

Additional documents:

Minutes:

RESOLVED that

 

i.          the unrestricted minutes of the Alexandra Palace and Park Board meeting held on 19 December 2016 be approved; and

ii.         the informal note of the inquorate Alexandra Palace and Park Board meeting held on 6 December 2016 be noted.

 

69.

CHIEF EXECUTIVE UPDATE REPORT pdf icon PDF 95 KB

To receive and note the report.

Additional documents:

Minutes:

Louise Stewart, Chief Executive, introduced the report as set out.  The following arose during discussion of the report:

 

a.         Governance Review / Strategic Vision – the aspiration for the Board to become independent from the Local Authority would form part of the recommendations.

 

RESOLVED that the report be noted.

70.

TRUST FINANCIAL RESULTS pdf icon PDF 320 KB

To receive and note the report.

Minutes:

Dorota Dominiczak, Director of Finance and Resources, introduced the report as set out.  The following arose during discussion of the report:

 

a.         Paragraph 2.2 should say 2017-18, and not 2016-17.

b.         Trading was projected to be £446k under budget for two main reasons – the West Hall had been closed for three weeks in February at an estimated cost of £200-250k; and the events team had been unable to secure the same level as concerts as in previous years.

 

RESOLVED that the report be noted.

71.

BOARD WORK PROGRAMME pdf icon PDF 363 KB

To receive and note the Board’s work programme.

Minutes:

Noted.

72.

BOARD DECISIONS TRACKER pdf icon PDF 224 KB

To receive and note the report.

Minutes:

Noted.

73.

ANY OTHER UNRESTRICTED BUSINESS THE CHAIR CONSIDERS TO BE URGENT

Minutes:

There was no such business.

74.

FUTURE MEETINGS

28 February 2017

25 April 2017

Minutes:

NOTED the dates of future meetings.

 

The Chair informed the Board that the meeting on 28 February 2017 was no longer required for the Board meeting, however it might be possible that the date would be used for a workshop.

75.

EXCLUSION OF THE PUBLIC AND PRESS

Items 14-20 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 1 – information relating to any individual and Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information

 

Minutes:

RESOLVED that the press and public be excluded from the meeting for  items 14-20, as the items contained exempt information as defined in Section 100a of the Local Government Act 1972; Para 1 – information relating to any individual and Para 3 – information relating to the business of financial affairs of any particular person (including the authority holding that information).

76.

EXEMPT MINUTES

To note the exempt notes from the inquorate Alexandra Palace and Park Board held on 6 December 2016.

Minutes:

RESOLVED that the notes from the inquorate Alexandra Palace and Park Board held on 6 December 2016 be noted.

77.

EXEMPT - EAST WING RESTORATION REPORT

Minutes:

RESOLVED that the report be noted.

78.

EXEMPT - CHIEF EXECUTIVE REPORT

Additional documents:

Minutes:

RESOLVED that the report be noted.

79.

EXEMPT - STRATEGY AWAY DAY FOLLOW UP

TO FOLLOW

Minutes:

RESOLVED to note the report.

80.

EXEMPT - FINANCE, RESOURCES AND AUDIT COMMITTEE (FRAC) MEETING HELD ON 31 JANUARY 2017

To note the minutes and approve any recommendations contained in the reports:

 

i.          Update report from the Director of Finance and Resources

ii.         Board Level Risk Register

iii.        Procurement of Legal Services

Additional documents:

Minutes:

RESOLVED that

i.          the minutes of the FRAC meeting held on 31 January 2017 be noted;

ii.         the report of the Director of Finance and Resources be noted;

iii.        the procurement of legal services be noted; and

iv.       the Board Level Risk Register be approved.

81.

EXEMPT - ALEXANDRA PALACE TRADING LTD (APTL) BOARD MEETING HELD ON 31 JANUARY 2017

To note the minutes and approve any recommendations contained in the reports:

 

i.          APTL Financial Results

ii.         APTL Commercial Report

iii.        APTL Director Vacancy – to ratify the decision of APTL to appoint Jo Moore to the vacancy.

Additional documents:

Minutes:

RESOLVED that

i.          the minutes of the APTL Board meeting held on 31 January 2017 be noted;

ii.         the APTL Financial Results be noted;

iii.        the APTL Commercial Report be noted; and

iv.       the appointment of Jo Moore (LB Haringey) to the APTL Director Vacancy be approved.

82.

ANY OTHER EXEMPT BUSINESS THE CHAIR CONSIDERS TO BE URGENT

Minutes:

There was no such business.