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Agenda and draft minutes

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Contact: Philip Slawther, Principal Committee Co-ordinator 

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Items
No. Item

14.

FILMING AT MEETINGS

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Additional documents:

Minutes:

Noted.

15.

Apologies for Absence

Additional documents:

Minutes:

There were no apologies for absence.

16.

Urgent Business

It being a special meeting of the Sub Committee, under Part Four, Section B,

Paragraph 17, of the Council’s Constitution, no other business shall be

considered at the meeting.

Additional documents:

Minutes:

It being a special meeting of the Sub Committee, under Part Four, Section B, Paragraph 17, of the Council’s Constitution, no other business was considered at this meeting.

17.

Declarations of Interest

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct

Additional documents:

Minutes:

No declarations of interest were made.

18.

Deputations/Petitions/Presentations/Questions

To consider any requests received in accordance with Part 4, Section B, paragraph 29 of the Council’s constitution.

Additional documents:

Minutes:

None.

19.

Additional Budget Savings pdf icon PDF 352 KB

Additional documents:

Minutes:

The Director of Finance, John Warlow, introduced this report to the Overview and Scrutiny Committee (OSC) which included further proposals included within the 12th February 2019 Cabinet report on the 2019/20 Draft Budget / 5 year Medium Term Financial Strategy (MTFS) 2019/24, presented since the 11th December 2018 Cabinet report for the OSC to review and consider.

 

The December report to Cabinet included a budget gap of £6.5m in the 2019/20 budget. The updated report to be considered by Cabinet on 12th February presented a balanced budget for 2019/20. The OSC was asked to consider the additional proposals set out by Cabinet to bridge the outstanding £6.5 mil gap in the December report.

 

The OSC were taken through Appendix A, which set out the 2019/20 Draft Budget / 5 year Medium Term Financial Strategy (MTFS) 2019/24, and Appendix B, which set out the summary of the new proposals included in the February Cabinet report on the Draft Budget / 5 year MTFS.  The Details of Service Budget Changes was highlighted to the OSC at page 3 of Appendix B as showing the impact and explanations of the budget changes at service level.

 

For clarity, it was noted:

 

·         Regarding the detail of the figures contained within the report, the OSC was referred to ‘NHB Adjustment’ in table 8.3. The black figure of £141k in 2019/20 was an improvement to the budget in Year 1 from the New Homes Bonus Grant and more than had been previously assumed. However, this was a one off and it was not anticipated this would continue into 2020/21 and so the figure was nullified to show red (£141k). The black figures in the table were a contribution to the budget, whereas the red were budget deficits.

·         Regarding the Adjustment to council tax income figures at table 8.4, there was expected to be a 0.25% increase in the collection rate. The Council was now expecting to attain £878k more than had been previously assumed for 2019/20, but in 2020/21, it had previously taken a more positive view on what Council Tax income would be for that year and so this had been revised to write down that assumption.

·         In looking at the ‘Retained Business Rates by Pool’ at Appendix A, the OSC queried whether there was any opportunity to apply to the government for funding should predictions on figures not be accurate. The Director of Finance noted the figure for 2020/21 was a marked increase from the previous year’s figures but this was due to money that had been received by the Revenue Support Grant now being received into the Business Rates Pool. In regards to a safety net, it would take a significant drop in business rates for any safety net to be required, which was unlikely in the immediate future.

Following discussion on Appendix B, the following was noted:

 

Table 8.3: Grant Changes

 

·         Regarding the grant change for New Homes Bonus, the Director of Finance informed the OSC this was calculated by  ...  view the full minutes text for item 19.

20.

Any required business arising from the budget scrutiny process

Additional documents:

Minutes:

None.

21.

Future meetings

25th March

29th April

 

Additional documents:

Minutes:

25th March 2019

29th April 2019