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Agenda and draft minutes

Venue: Civic Centre, High Road, Wood Green, N22 8LE

Contact: Ayshe Simsek, Acting Democratic Services & Scrutiny Manager 

Media

Items
No. Item

1.

FILMING AT MEETINGS

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Additional documents:

Minutes:

The Leader referred to agenda item 1, as shown on the agenda in respect of filming at meetings and Members noted this information.

2.

Apologies

To receive any apologies for absence.

Additional documents:

Minutes:

Apologies for absence were received from Cllr Mark Blake.

3.

Urgent Business

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of exempt business will be dealt with at Item 24 below).

Additional documents:

Minutes:

There were no items of urgent business.

4.

Declarations of Interest

A Member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A Member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

Additional documents:

Minutes:

The following personal interests were declared.

 

·         Cllr Brabazon in relation to item 9 as a close relative had a disabled parking bay.

·         Cllr Ibrahim in relation to item 12 as a resident in the Noel Park Conservation area.

·         Cllr Hearn in relation to item 9  as she is a blue badge user

·         Cllr Chandwani in relation to item 14 as a  leaseholder in Homes for Haringey

·         Cllr Bull  in relation to item 14 as  leaseholder in Homes for Haringey

 

5.

Notice of Intention to Conduct Business in Private, any Representations Received and the Response to any such Representations

On occasions part of the Cabinet meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

 

This agenda contains exempt items as set out at Item [19] : Exclusion of the Press and Public.  No representations with regard to these have been received.

 

This is the formal 5 clear day notice under the Regulations to confirm that this Cabinet meeting will be partly held in private for the reasons set out in this Agenda.

 

 

Additional documents:

Minutes:

There were no representations received at the agenda publication stage in relation to the exempt items on the agenda.

6.

Minutes pdf icon PDF 396 KB

TO RESOLVE

 

1.    To confirm and sign the minutes of the meeting held on 9th July 2019 as a correct record.

 

2.    To confirm and sign the minutes of the special meeting held on 5th August 2019 as a correct record.

 

 

Additional documents:

Minutes:

 

RESOLVED

 

To approve the minutes of the cabinet meetings held on the 9th of July 2019 and 5th of August 2019 as a correct record.

7.

Matters Referred to Cabinet by the Overview and Scrutiny Committee

Additional documents:

Minutes:

There were no matters from Overview and Scrutiny for consideration.

8.

Deputations/Petitions/Questions

To consider any requests received in accordance with Standing Orders.

Additional documents:

Minutes:

There were no deputations, petitions or public questions put forward to the meeting.

9.

Policy on disabled bays and blue badges pdf icon PDF 174 KB

[Report of the Director of Environment and Neighbourhoods. To be introduced by the Cabinet Member for Neighbourhoods.]

 

This report sets out the case for Dedicated Disabled bays and the introduction of a formal appeals process for rejected disabled bay applications.  This report also informs Cabinet of changes to the Disabled Blue Badge Scheme.

 

Additional documents:

Minutes:

The Cabinet Member for Neighbourhoods introduced the report which sought approval to: the introduction of Dedicated Disabled Parking Bays in the borough, a change in eligibility criteria for Disabled Parking Bays and introduction of an appeals process for unsuccessful Disabled Parking Bay applications.

 

The Cabinet Member for Neighbourhoods thanked disabled residents who had made representations and had drawn attention to the inequalities of current policies for disabled parking in the borough and also for their participation in the Scrutiny Review of blue badges, underlining the right of disabled residents to live life as independently as possible.

 

The Cabinet Member gave assurance that the report and its recommendations were the first steps to taking forward these changes, acknowledging that there was still more for the Council to do, to ensure the policies were as fair and accessible as possible. Councillors would continue to consider evidence and best practice at Scrutiny on: implementing the policy on dedicated disabled bays, the change in eligibility criteria for disabled parking bays and the proposed appeals process.

 

The Cabinet Member continued to draw attention to the change in the Disabled Bay eligibility criteria which would contain a mobility assessment, meaning that entitlement criteria would not solely consider disabled residents that were accessing disabled benefits. This would help resolve the discriminatory element of the scheme.

 

Furthermore, the introduction of dedicated disabled bays would allow disabled residents with existing disabled parking bays to convert them into dedicated bays. These changes would help disabled residents better access their homes and their independence.  At the  moment some  disabled residents living near  local amenities or  train stations  were  encountering daily issues accessing their homes , medications and  toilet facilities, if their bay was in use. Therefore, the introduction of these dedicated bays would have life changing effects. Disabled residents with an existing allocated bay would be prioritised and would need to resubmit their application as part of the ‘Opt in’ approach described in the report. This change would also mean that future new applications for a disabled parking bay would allow installation of a dedicated bay outside the resident’s home or work place for sole use by them.

The changes to these policies took account of Blue badge holders being able to park for free in the borough as  dedicated bays were felt to be vital for disabled people with access issues to their home.

 

The Cabinet Member further expressed that it was important that an appeals process be created for rejected disabled bay applications and it was expected that this appeals process would replicate the process for rejected blue badge applications.

 

Also changes to the blue badge scheme, as outlined in paragraph 6.1.6, would also need to be taken forward to encompass changes required by the DFE on hidden disabilities.

 

The Cabinet Member continued to thank officers who had worked hard to re-profile the Highways budget allowing these proposals to come forward and to include a dedicated officer allocated to implementing these policy changes. She further thanked the Environment and  ...  view the full minutes text for item 9.

10.

Mandate to consult on Osborne Grove Nursing Home Closure pdf icon PDF 262 KB

[Report of the Director of Adults and Health. To be introduced by the Cabinet Member for Adults and Health.]

 

This report seeks approval for consultation with stakeholders for the proposal to close Osborne Grove Nursing Home and relocate residents to alternative nursing home provision that is capable of meeting their care and support needs and promoting their wellbeing. The closure would allow for the development of an expanded 70 bed nursing home provision on site.

Additional documents:

Minutes:

The Cabinet Member for Adults and Health introduced this report which sought approval for consultation with stakeholders for the proposal to close Osborne Grove Nursing Home and relocate residents to alternative nursing home provision that was capable of meeting their care and support needs and promoting their wellbeing. The closure would allow for the development of an expanded 70 bed nursing home provision on site.

 

The Cabinet Member expressed that the July 2019 decision, to build a new 70-bed nursing home on the Osborne Grove site, demonstrated the Council’s commitment to providing high quality nursing care in the borough and represented a major investment in new facilities. As demand for nursing care continued to grow in the borough, the proposed development would assist in increasing the supply of residential nursing care places.

 

The Cabinet Member highlighted the Feasibility Study determined that the redevelopment of Osborne Grove would have implications for the current residents, in terms of health and personal wellbeing due to the inevitable disruption that would result from the building work and site preparation. Therefore, it was proposed to consult on the proposal to move the remaining residents and to close the Home pending development of the site.

 

In response to questions from the Leader, Councillors Hearn and Morris, the following information was provided:

 

  • It was confirmed that there were two residents still residing at the Osbourne Grove Nursing Home.
  • The Cabinet Member acknowledged Osbourne Grove Caring Home had previous issues which the Council sought to address through rebuilding and redeveloping the site for nursing care. There was an improvement plan in place at the nursing home which had been recognised as helping to improve the difficulties but there was still greater improvement required. 
  • The Cabinet Member informed that the impact of the redevelopment on the surrounding area would be taken into consideration when the Council moved forward with the detailed redevelopment plan.
  • The Cabinet Member noted the Council was proposing a lengthy consultation process to ensure that the remaining residents at the nursing home, their relatives and carers had the opportunity to be properly consulted and have their preferences or alternative arrangements acknowledged. The Council would then facilitate those wishes, insofar as it was possible to do so, such as relocating them inside or outside the borough.
  • The Cabinet Member noted that the policy of the Council was to relocate affected residents to care homes recognised as being either only good or outstanding.

 

RESOLVED

 

1)    To approve for consultation with residents, carers and other stakeholders the proposal to close Osborne Grove Nursing Home and relocate residents to alternative nursing home provision that is capable of meeting their care and support needs and promoting their wellbeing. The reason for the proposed closure is to allow for the development of an expanded 70 bed nursing home provision on site to meet current and future care needs in the Haringey.

 

2)    To agree that a report on the findings of the consultation and the proposed recommendation be brought back to Cabinet  ...  view the full minutes text for item 10.

11.

Haringey Self-Build and Custom-Build Register – Eligibility Criteria and Charging Fees pdf icon PDF 297 KB

[Report of the Director of Housing, Regeneration and Planning. To be introduced by the Cabinet Member for Climate Change and Sustainability.]

 

This report seeks Cabinet agreement to introduce two local eligibility criteria - a location connection test and a financial resources test - to qualify for inclusion on Haringey’s self-build register, as well as the introduction of a registration and renewal fee.

Additional documents:

Minutes:

The Cabinet Member for Climate Change and Sustainability introduced the report which sought approval to changes to Haringey’s self-build register, including introduction of a local eligibility criteria - a location connection test and a financial resources test - to qualify for inclusion on Haringey’s self-build register, as well as the introduction of a registration and renewal fee.

 

The Cabinet Member highlighted that here were currently 344 entries on the Self Build register of people and organisations wanting to self -build in the borough. The new criteria would help assessments and give consideration to achieving the housing objectives in the Borough Plan. These changes also further helped ensure that there was an appropriate balance between providing opportunities for self -build and reducing the scale of the register to a sustainable level so that it did not compromise the Council’s ability to make the most efficient use of land and to deliver other forms of housing. The changes would also support the Council’s objectives around Equalities and people, ensuring the opportunity for self -build prioritises local residents, enabling them to maintain their connections in the borough.

 

 

RESOLVED

 

 

  1. To note that following the clarifications set out in Section 7, the proposals were endorsed by Regulatory Committee for approval by Cabinet without any changes for consideration;

 

  1. To agree the introduction of the local connection test, as set out at paragraph 6.11 of this report, to qualify for inclusion on Part 1 of the Haringey Self-build Register;

 

  1. To agree the introduction of the financial resources test, as set out at paragraph 6.13 of this report, to qualify for inclusion on Part 1 and Part 2 of the Haringey Self-build Register;

 

  1. To agree to charge a £144 (inclusive of VAT) fee for registration of valid applications to the Haringey Self-build Register; and an annual re-registration fee of £144 (inclusive of VAT) to remain on Part 1 of the register thereafter; and

 

  1. To agree to maintain the existing entries on the register until 30 October 2019 after which date they will be re-assessed against the new eligibility criteria and subject to payment of the £144 annual fee for Part 1 registrations.

 

Reasons for decision

 

This report proposes the introduction of two local eligibility criteria that will apply to applications for registration on Haringey’s self-build register as follows:

 

  • a Financial Resources Test: to be entered onto the register applicants would have to demonstrate that they have access to the finance needed to acquire land valued at £330,000 (land valuation evidence commissioned by officers indicates that this is the minimum likely cost of a 0.01ha serviced plot in Haringey suitable for development of a single home - see Appendix A for more information about the land valuation evidence); and
  • a Local Connection Test: to be entered onto Part 1 of the register (which triggers the duty to grant planning permission), applicants would also have to demonstrate that they have been living in the borough continuously for at least 3 years or are a serving member of the  ...  view the full minutes text for item 11.

12.

Proposed revised Article 4 directions for the following Conservation Areas: Noel Park, Peabody Cottages, Rookfield Estate, Tower Gardens pdf icon PDF 309 KB

[Report of the Director of Housing, Regeneration and Planning. To be introduced by the Cabinet Member for Climate Change and Sustainability.]

 

This report seeks approval for the making of the new Article 4 directions for Noel Park, Peabody Cottages, Rookfield Estate and Tower Gardens.

Additional documents:

Minutes:

The Cabinet Member for Climate Change and Sustainability introduced this report which sought approval for the making of the new Article 4 directions for Noel Park, Peabody Cottages, Rookfield Estate and Tower Gardens.

 

The Cabinet Member noted that the Council currently restricted permitted development rights in four Conservation Areas via Article 4 directions. The proposed revision of the Article 4 directions would make them easier to understand and operate and help ensure that the Council’s planning objectives for the borough were achieved by giving it greater ability to control development.

 

The Cabinet Member closed by informing that the report had been approved by the Regulatory Committee.

 

RESOLVED

 

 

 

  1. To note that following the clarifications set out in Section 12, the proposals were endorsed by Regulatory Committee for approval by Cabinet without any changes for consideration;

 

  1. To note the regulatory requirements for the cancellation of existing Article 4 directions and the making of new Article 4 directions, as prescribed by the Town and Country Planning (General Permitted Development) (England) Order 2015;

 

  1. To approve the making of the new Article 4 directions for Noel Park, Peabody Cottages, Rookfield Estate and Tower Gardens outlined below on a non-immediate basis to withdraw permitted development rights in the respective Conservation Areas and to expand the geographical scope of the directions for Noel Park, Tower Gardens and Rookfield Estate as set out in Appendix A;

 

  1. To authorise the Director for Housing, Regeneration & Planning to approve the cancellation of the existing Article 4 directions for Noel Park, Peabody Cottages, Rookfield Estate and Tower Gardens at the same time as their replacements are confirmed; and,

 

  1. To authorise the Director for Housing, Regeneration & Planning to carry out the necessary publicity, notification, consultation and subsequent decision on whether to confirm the directions, as prescribed by the Town and Country Planning (General Permitted Development) (England) Order 2015, in that respect.

 

Reasons for decision

 

The cancellation of the existing Article 4 directions for Noel Park, Peabody Cottages, Rookfield Estate and Tower Gardens and their replacement with four new Article 4 directions will result in the following benefits:

 

  • the Article 4 directions will be updated to accord with the relevant legislation currently in force;
  • additional forms of development which have the potential to harm local amenity or the well-being of the area will be controlled;
  • additional properties within the Conservation Areas that were not covered by the existing Article 4 directions will be covered by the new directions and thereby protected from those same potential harms; and,
  • Better clarity for residents and Council officers with regards to what forms of development require planning permission.

 

Alternative Options Considered

 

The alternative options available to the Council are: to cancel the current Article 4 directions and not replace them; to leave the existing Article 4 directions in place (i.e. the ‘do nothing’ option); or, to replace the existing Article 4 directions with immediate Article 4 directions.

 

The Council’s evidence indicates that the existing Article 4 directions have, and continue to be, important tools for protecting the special  ...  view the full minutes text for item 12.

13.

Quarter 1 Budget Monitoring pdf icon PDF 732 KB

[Report of the Director of Finance. To be introduced by the Cabinet Member for Finance and Strategic Regeneration.]

 

This budget monitoring report covers the position at Quarter 1 (Period 3) of the 2019/20 financial year including General Fund (GF) Revenue, Capital, Housing Revenue Account (HRA) and Dedicated Schools Grant (DSG) budgets.

Additional documents:

Minutes:

The Cabinet Member for Finance and Strategic Regeneration introduced the report, which set out the Council’s Finance position at quarter 1 of this financial year. This included information on the balances of the General Fund, Capital budget, Housing Revenue Account and Dedicated Schools grant budgets.

 

The Cabinet Member was pleased to report an improved budgetary position at quarter one, compared to the same period in 2018/19. He highlighted the positive impact of budget management strategies agreed by the Cabinet previously, which were having the intended impact. The Live budgeting agenda was also referred to which explored working more agilely as an organisation and enabling the Council to take advantage of opportunities that arise, helping to manage issues outside of the control of the Council.

 

The Cabinet Member referred to section 6 of the report which outlined the overspend/ underspend in Council departments and advised that he and senior finance officers were having monthly meeting with Cabinet Member Adults and Health and Director of Adults and Health to monitor and discuss reductions in the overspend. Similar meetings would be held with the respective officers and Cabinet Members for Children’s and Highways.

 

In response to questions from the Leader of the Council, Cllr Brabazon and Councillor Morris, the following information was noted.

 

  • The Cabinet Member was comfortable that appropriate actions were being implemented to meet budget targets for the end of the financial year. Meetings with Cabinet colleagues and senior officers were taking place where there was overspend.

 

  • With regards to the overspend in Community Safety and Enforcement, set out at the second bullet point in paragraph 6.16, a meeting had been arranged to discuss these issues and the Cabinet Member agreed to provide the outcome to Cllr Brabazon.

 

  • With regards to the virement set out at appendix 5 for approval, and related to realignment of IT salary budgets to reflect the transition back to an in-house service, this was a repositioning of the budget and the Director of Finance agreed to provide a written response to Cllr Morris outlining the background leading to this proposed virement.

 

  • The Council were making representations to government to seek funding from the contingency budget allocated to Brexit preparations. All London Councils were making a joint representation to the government on the Brexit funding  issue through London Councils. Council departments also had an officer working on Brexit preparations and there was consideration being given to the impact on suppliers and provision of services.

 

·        There was a weekly monitoring of the green waste budget to consider how to bring this in line with budget projections. Consideration was being to the income target as well as a review of the bulky waste collection and green waste collections. The service were looking at what actions other boroughs were taking forward  and exploring  changes in resident behaviour on recycling and fly tipping. This would culminate in a review being considered at Cabinet by the end of the year.

 

RESOLVED

 

  1. To note the forecast revenue outturn for the General Fund  ...  view the full minutes text for item 13.

14.

Additional cost for Fire Risk Assessment (FRA) Package 8 Works[Sandlings Estate] pdf icon PDF 206 KB

[Report of the Director  of Housing, Regeneration and  Planning. To be introduced by the Cabinet Member for Housing and Estate Renewal.]

 

The report will set out the variation of an existing contract between the Council and Engie Regeneration Ltd for fire stopping works and will seek approval for  additional costs related to the contract, associated consultancy fees and  waiver of resulting leasehold service charges.

Additional documents:

Minutes:

The Cabinet Member for Housing and Estate Renewal introduced this report which requested approval for variations to the Fire Risk Assessment Package 8 (Fire safety works) which was approved under delegated authority by the Director of Housing, Regeneration and Planning in line with the December 2017 framework approval of individual call off projects.

 

The Cabinet Member reported that the works were being carried out in line with the Borough Plan as it sets out housing as a priority and particularly to ensure safety in housing of all tenures across the borough. This variation was in response to changes in guidance and advice concerned with the safety of Residents in relation to Fire Safety.

 

The Cabinet Member further noted that the AMP for FRA Package 8 was approved by Director of Housing, Regeneration and Planning in May 2018, and works began in October 2018. In November 2018 the MHCLG announced its investigation into fire door testing due to notification from the Metropolitan Police that the Manse Masterdors fitted at Grenfell did not pass the 30 minute fire test, Homes for Haringey immediately placed replacement of all doors on hold pending the investigation. In July 2019 the MHCLG issued its final set of test results indicating that all solid timber doors had fully passed. As part of Homes for Haringey’s ongoing commitment to resident safety, contractors were asked to provide the additional cost for installing the solid timber fire doors.

 

The Cabinet Member informed that there were some errors contained in the report. For clarity, these required minuting and noting:

 

·         1.3 ‘May’ on the first line should read July.

·         6.4 – the timeline has been reviewed and should read:

o   May 2018 – MHCLG announce that Manse Master Door’s batch numbers SG11 and SG34 had failed the half hour fire test.

o   June 2018 – HfH review all fire doors installed and identify Manse Masterdoors at the Sandlings.

o   July 2018 – FRA Package 8 approved by the Director of Housing, Regeneration and Planning under delegated authority.

o   July 2018 – FRA Package 8 varied under the framework to include Noel Park and the Sandlings Manse Masterdoors replacements.

o   October 2018 – started on site to complete full design and carry out the work.

o   November 2018 – MHCLG announce investigation into fire door testing programme due to general concerns over testing of fire doors.

o   November 2018 – FRA Package 8 varied under the framework to include replacement of intake cupboard and riser doors.

The remainder of the timeline was an accurate reflection.

 

In response to questions from Councillor Morris, the following information was provided:

 

  • Regarding the timescale for delivering the work, Officers informed that delivery of the replacement Manse Masterdoors was expected at the end of October. It was expected that the installation would take four to five weeks.
  • The Cabinet Member noted the Council was looking into recovering costs of the defective doors from the manufacturers. It was expected that the issue of the defective doors would affect  ...  view the full minutes text for item 14.

15.

Short Term Award of Highways Term Maintenance Contract pdf icon PDF 162 KB

[Report of the Director of Environment and Neighbourhoods. To be introduced by the Cabinet Member for Neighbourhoods.]

 

This report seeks the approval to award an interim highways contract, covering both planned and reactive highways works, to Marlborough Highways Limited for a period of up to 9 months and a maximum value of £4m (four million pounds) under the London Construction Programme (LCP) framework.

Additional documents:

Minutes:

The Cabinet Member for Neighbourhoods introduced the report which sought approval to award an interim highways contract, covering both planned and reactive highways works, to Marlborough Highways Limited for a period of up to 9 months and a maximum value of £4m (four million pounds) under the London Construction Programme (LCP) framework;

 

This decision followed on from the Cabinet decision in July 2019 not to award Lot 1 (Highway Term Maintenance Contract) and the Cabinet Member outlined that the Council needed to put in place an interim contractual arrangement, to ensure it complied with the statutory requirements under the Highways Act 1980 and Traffic Management Act 2004 and maintained the programme of works as stated in the Sustainable Transport Works Plan approved by Cabinet in June 2019.

 

Cabinet noted that awarding an interim contract, through the LCP framework, allowed direct better control and performance management of highways maintenance works which was lacking with the previous award of contract through the LoHac agreement. This interim award would allow the Council time to undertake a review of the highways services and consider the future delivery options (i.e. in-house, via a partnership with another Borough, 3rd party contractor, hybrid etc.).This review would also inform the scope (if any) of re-procuring a future term highways contract.

 

 

In response to questions from Cllr Morris, the following information was noted:

 

  • The current contractor Ringway Jacobs would remain in place for a transition period until December and the new contractor would start in September.

 

  • There would be no change in the cost, due to this being an interim contract, the works for this 9 month period were up to £4m. This cost was based on the number of jobs agreed to be completed by the contractor for this period which would not have altered according to the contract arrangement.

 

  • The minutes of the 9th of July meeting were referred to as providing information on taking forward an interim contract rather than  long term contract.

 

 

Further to considering exempt information at item 20,

 

RESOLVED

 

To agree, pursuant to CSO 7.01 (b) (by selecting one or more contractors from a Framework) and CSO 9.07.01(d) (All contracts valued at £500,000 (five hundred thousand pounds) or more may only be awarded by Cabinet), to award an interim highways contract, covering both planned and reactive highways works, to Marlborough Highways Limited for a period of up to 9 months and a maximum value of £4m (four million pounds) under the London Construction Programme (LCP) framework.

 

Reason for decision

 

The delivery of the Highways requirement, both planned and reactive, contribute to the delivery of a number of Council priorities, as well as supporting the Council in complying with its statutory duties arising out of the Highways Act 1980 and Traffic Management Act 2004.

 

The current provider (Ringway Jacobs) has commenced demobilisation activity, having assumed a new provider would be place by the end of September 2019. There have been continued challenges with the current provider in delivery of the works and  ...  view the full minutes text for item 15.

16.

Award of Contracts for Floating Support Services pdf icon PDF 238 KB

[Report of the Assistant Director for Commissioning. To be introduced by the Cabinet Member for Housing and Estate Renewal.]

 

This report details the outcome of an open tender process and seeks approval to award the contracts to the successful tenderer for the Provision of Housing Related Floating Support Services to Haringey residents in accordance with Contract Standing Order (CSO) 9.07.1 (d), as the current contracts are due to expire in March 2020.

Additional documents:

Minutes:

The Cabinet Member for Housing and Estate Renewal introduced this report which detailed the outcome of an open tender process and sought approval to award the contracts to the successful tenderer for the Provision of Housing Related Floating Support Services to Haringey residents in accordance with Contract Standing Order (CSO) 9.07.1 (d), as the current contracts are due to expire in March 2020.

 

The Cabinet Member noted the Council was committed to ensuring that residents who were homeless or at risk of homelessness had access to high quality support to prevent or resolve immediate challenges and address underlying contributory factors. The services within those contracts would support families and single adults to develop their independent living skills, maintain or establish sustainable housing and overcome problems that could lead to homelessness. The Floating Support contracts were therefore strategically important in delivering our commitments set out in the Borough Plan (2019-23).

 

The Cabinet Member welcomed the outcome of the procurement exercise that had identified an organisation with the expertise and commitment required to meet the needs of Haringey residents and the outcomes of the service. Contract monitoring would help to ensure that a good quality support service was maintained throughout the life of the contracts and that excellent outcomes for residents are achieved.

 

In response to questions from Councillor Morris, the following information was provided:

 

  • The Cabinet Member noted the Council had considered bringing the contract for floating support services inhouse. However, due to the Council not having the resources available, and the need to continue quickly with a seamless provision to vulnerable residents, it was recommended continuing with the commissioning of these services.

 

 

The Cabinet Member further emphasised that insourcing these services had not been ruled out in the long term but, due to the urgent need to provide these services, continuing to commission these services was the only current viable option available.

 

Further to considering exempt information at item 21,

 

RESOLVED

 

To approve the award of contracts (Lots 1 and 2) to the successful tenderer in accordance with CSO 9.07.1(d) each for an initial term of 3 years, commencing from 1st April 2020 to 31st March 2023 with an option to extend for a further period/periods of up to a total of four (4) years. Details of the successful tenderer is outlined in Appendix 1 - Part B (exempt information) of the report.

 

The estimated value of Lot 1 for an initial term of 3 years will be £1,156,171 and the total value £2,730,235 over the period of 7 years.

 

The estimated value of Lot 2 for an initial term of 3 years will be £2,163,828 and the total value £5,109,764 over the period of 7 years.

 

The total value of the two contracts (Lots 1 and 2) for the initial term of 3 years will be £3,320,000 and the total value £7,840,000 over the period of 7 years.

 

Reasons for decision

 

Haringey residents face significant challenges related to housing and homelessness:

 

17.

Extension of Civica Parking System Contract and award of contract for the provision of a replacement system pdf icon PDF 239 KB

[Report of the Director of Environment and Neighbourhoods. To be introduced by the Cabinet Member for Neighbourhoods.]

 

This report seeks Cabinet approval for an extension to the Parking IT managed service contract with the incumbent provider for two years and for the award of a contract for provision of a replacement system to the preferred contractor for a contract period of 10 years, with an option to extend for a further 5 years.

Additional documents:

Minutes:

The Cabinet Member for Neighbourhoods introduced the report which sought approval to the extension to the Parking IT managed service contract with the incumbent provider, Civica UK Ltd, for two years and also sought agreement for the award of a contract for provision of a replacement system to a preferred contractor, Supplier D, for a contract period of 10 years pursuant to CSO 9.07.1(d), with an option to extend for a further 5 years. These proposed decisions would provide a cost effective updated parking system, moving away from a paper based system of issuing permits, to a modernised electronic system, significantly reducing delays and allowing for a better customer experience.

 

The Cabinet Member emphasised the need to have cost effective parking systems which took advantage of new technologies to give residents the service they expected, entering this new contract would facilitate this. It was noted that remaining with the current provider would cost an additional £300k per annum and would not enable the Council to meet £348k of savings allocated to the FOBO [Front Office and Back Office] savings programme. The report set out the reasons for recommending, concurrently operating the existing Civica system with the new provider’s system for a period of 2 years and the Cabinet Member highlighted that the Council would need a backup system as cover until April 2020 and also as a safety measure in case of delays with the start date of the new contract. This decision would protect the customer offer and maximise the PCN recovery process with £4.6m of income to be collected this finacial year.

 

In response to questions from Councillor Morris, the following was noted:

 

 

  • With regards to the length of the contract extension, two years was the minimum extension required and started from November 19 before the new system starts in April 2020. The Cabinet  Member explained that a  warrant on a PCN fine lasted 18 months and given the  Council would be issuing fines on the  Civica system  until 31st of March, it would  needs to remain in place to  capture  the warrant process and allow  fines to be collected. Therefore, two years was acceptable in this context.

 

  • Civica was holding fines on IT software but the Council maintained the responsibility to enforce these fines locally.

 

  • Migration of the system had been explored, prior to the tendering exercise being taken forward. This was through a comprehensive soft market exercise. The Council had listened to key market suppliers on the plans for this data migration exercise. Taking account the significance of the data transfer, it was felt that there would be risks connected to PCN migration and more detailed permit holder migration. Some suppliers felt they could manage this risk easily but others described this as  a high risk , particularly in permit migration given the condition of existing data in terms of duplication and cleanliness of data. There was also a high risk that customer accounts would not have been as clean as possible and residents taking  ...  view the full minutes text for item 17.

18.

Significant and Delegated Actions pdf icon PDF 1 MB

To note significant and delegated actions taken by directors in July/ August 2019.

Additional documents:

Minutes:

RESOLVED

 

To note significant and delegated actions taken by Directors during July and August.

19.

Exclusion of the Press and Public

Items 20, 21 , 22 and 23  allow for consideration of exempt information in relation to items 15, 16 and 17 and 6.

 

TO RESOLVE

 

 

 

That the press and public be excluded from the remainder of the meeting as the items below contain exempt information, as defined under paragraph 3 and 5, Part 1, schedule 12A of the Local Government Act.

 

Additional documents:

Minutes:

RESOLVED

 

That the press and public be excluded from the remainder of the meeting as the remaining items contained exempt information, as defined under paragraph 3 and 5, Part 1 schedule 12A of the Local Government Act 1972.

20.

Short Term Award of Highways Term Maintenance Contract

As per Item 15.

Minutes:

As per the exempt minutes and item 15.

21.

Award of Contracts for Floating Support Services

As per Item 16.

Minutes:

As per item 16.

 

22.

Extension of Civica Parking System Contract and award of contract for the provision of a replacement system

As per item 17.

Minutes:

As per item 17.

 

23.

Exempt Cabinet minutes

To approve the exempt Cabinet Minutes for the 9th of July 2019 meeting.

Minutes:

RESOLVED

 

To approve the exempt minutes of the meeting held on the 9th of July 2019.

24.

New Items of Exempt Urgent Business

To consider any items admitted at Item 3 above.

 

Minutes:

None