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Agenda and draft minutes

Venue: Civic Centre, High Road, Wood Green, N22 8LE

Contact: Philip Slawther 

Webcast: View the webcast (video) will remain online for 12 months

Items
No. Item

61.

FILMING AT MEETINGS

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Additional documents:

Minutes:

The Cabinet Member referred those present to agenda Item 1 as shown on the agenda in respect of filming at this meeting and asked that those present reviewed and noted the information contained therein.

 

62.

URGENT BUSINESS

The Cabinet Member will advise of any items they have decided to take as urgent business.

Additional documents:

Minutes:

None.

63.

Declarations of interest

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct

Additional documents:

Minutes:

There were no Declarations of Interest.

 

64.

Ward Budget Review Recommendations pdf icon PDF 780 KB

The report will seek Cabinet Member approval for some changes to the Council’s ward budget scheme, following a review undertaken after the first year of its adoption. Cabinet Member agreement will be sought to alter the publication requirements and to reduce the minimum award available under the scheme from £1000 to £250.

 

Additional documents:

Minutes:

The Cabinet Member noted the report which sought approval for changes to the Council’s

ward budget scheme following a review undertaken after the first year of its adoption.

 

RESOLVED

Following the first year of the ward budget scheme, officers conducted a review which gave rise to various recommendations. The recommendations were considered and agreed by the Statutory Officers Group. Most of the changes can be made using officer delegated authority powers.

There are two changes that require Member approval:

  1. Alter the requirements on ward Councillors and officers to publish information about the ward budget process and awards as set out in section 4.2 of the report.

 

  1. Reduce the minimum award from £1000 to £250.

 

Reasons for decision

At present the guidance states that various information about the ward budget process and grants awarded will be published. The report did not make clear who should be responsible for publishing the material. The information has not been published as required. The recommendation is that we modify the publication requirements as they are unnecessarily onerous in light of practical experience operating the scheme, the levels of interest in the details of the scheme from residents and the limited resources available to maintain the Council’s website.

Please see table below. The first column shows what the guidance promises and what is proposed as an alternative:

Existing requirement

Recommendation

Publication of Ward profiles

 

The ward profiles are already published – we should include a link to that information from the ward budget page, rather than replicate them on the ward budget pages

 

Each ward to agree and set out for publication how awards are made, on what timescale, and how they will ensure that the money is disbursed in accordance with the overall aims and objectives of ward budgets

 

Dispense with this requirement - The criteria and overall guidance is already published. It would be burdensome on ward Councillors to agree and publish an additional level of information. This could cause confusion to residents as to what the criteria are and which take precedence

 

A full list of applications, and which ones have been recommended by ward councillors for funding

 

 

Dispense with this requirement - There is no need to publish those that were not supported by ward Cllrs. Officers will continue to publish details of successful applications. As well as producing a list of all awards approved for the previous financial year, officers will publish details of applications received for the current year each quarter.

 

Any applications rejected by the named officer (expected to be small in number)

 

 

Dispense with this requirement - Officers will continue to publish details of successful applications. There is no need to publish those that were rejected by the named officer

 

Information at the end of the year about how money has been spent

 

Dispense with this requirement - Officers publish details of successful applications that have received grants. We do not have end of year information about how the money was spent.

 

 

Any declarations of interest from ward  ...  view the full minutes text for item 64.

65.

New Items of Urgent Business

To consider any items of urgent business admitted under Item 2 above.

Additional documents:

Minutes:

N/A